Switching email platforms or merely wanting a backup of your contacts in a secondary email account is not uncommon. If you’re moving from Microsoft Outlook to Gmail, or even if you just want to keep a synchronized list of contacts across both platforms, you’ll need to know how to export contacts from Outlook to Gmail. Here’s a systematic guide on achieving this:
- Start with Microsoft Outlook:
- Open your Microsoft Outlook application.
- Go to the File Tab:
- Click on the ‘File’ tab in the top-left corner of the Outlook interface.
- Choose Open & Export:
- From the dropdown list, select the ‘Open & Export’ option, and then choose ‘Import/Export.’ This action will start the Import and Export Wizard.
- Initiate Export Process:
- In the wizard, opt for ‘Export to a file’ and click ‘Next.’
- Select File Type:
- From the available file formats, select ‘Comma Separated Values (CSV)’ and proceed by clicking ‘Next.’
- Pick the Contacts Folder:
- From the list of folders, choose the ‘Contacts’ folder associated with your account and then click ‘Next.’
- Determine File Save Location:
- Click ‘Browse,’ choose a suitable location on your computer to save the CSV file, name the file, and confirm by clicking ‘OK.’
- Complete the Export:
- Click ‘Finish.’ Your Outlook contacts will then be saved in a CSV file format.
- Switch to Gmail:
- Now, open a web browser and log into your Gmail account.
- Access Google Contacts:
- On the top-right corner, click on the Google apps icon (a grid of dots). From the dropdown, select ‘Contacts.’
- Import Contacts:
- Within Google Contacts, locate and click on the ‘Import’ option, usually represented by an icon or a label.
- Upload the CSV File:
- You’ll be prompted to upload a CSV or vCard file. Click on ‘Select File’ and locate the CSV file you saved from Outlook. Once selected, click ‘Open.’
- Finalize the Import:
- After uploading the CSV file, click on the ‘Import’ button in Gmail. Your Outlook contacts will begin importing into your Gmail account.
- Review the Imported Contacts:
- Once the import process is done, scroll through your Gmail contacts to ensure that the data has been imported correctly.
By following this step-by-step guide, you’ve successfully learned how to export contacts from Outlook to Gmail. Now, you can easily communicate and interact with your contacts, regardless of the platform you’re using, ensuring seamless connectivity.
Why is it Important to Export Outlook Contacts
For many individuals and businesses, contacts represent a crucial component of day-to-day communication. Microsoft Outlook, being one of the most popular email and calendar management tools, often serves as the central hub for managing these contacts. Given its significance, one might wonder, “Why is it important to export Outlook contacts?” Let’s delve into the key reasons:
- Data Backup:
- In the world of digital data, having a backup is a fundamental principle. By exporting your contacts from Outlook, you create an external copy that can be stored safely. Should anything happen to your primary device or the Outlook application, you have a reliable backup to restore your essential contacts.
- Transitioning to a New Email Platform:
- Whether you’re switching to a new email platform for personal reasons or due to a company-wide migration, having an exported list of your contacts ensures a smooth transition. This export allows you to quickly import your contacts to the new platform without manual entry.
- Device Synchronization:
- Many users work across multiple devices – desktops, laptops, smartphones, and tablets. Exporting contacts facilitates the easy synchronization of your contacts list across all your devices, ensuring consistent communication no matter the device in use.
- Sharing Contacts:
- There might be instances when you need to share a list of contacts with colleagues, partners, or even family members. An exported file, especially in universal formats like CSV, makes sharing straightforward and efficient.
- Data Analysis and Management:
- If you’re in a role that requires analyzing contacts – perhaps for marketing or sales initiatives – exporting them to formats compatible with tools like Excel can be invaluable. This allows for sorting, filtering, and conducting various data analyses that might not be feasible within the Outlook interface.
- Mergers and Acquisitions:
- In the corporate world, during mergers or acquisitions, data consolidation is often a significant task. Exporting contacts from Outlook simplifies the process of integrating contact data from different entities or departments.
- Prevent Data Loss from Accidental Deletions:
- Humans err, and there might be instances when contacts are accidentally deleted. Having an exported copy ensures that you can quickly restore any lost data without hassle.
- Archiving:
- Over time, some contacts might become less frequently used but are still essential to keep for record purposes. By exporting and archiving them, you can declutter your active contacts list while still retaining access to older or less-used contacts when needed.
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- Source: https://www.techpluto.com/how-to-export-contacts-from-outlook/
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